Electronic invoicing

Save time and money with e-invoicing

An e-invoice is a file with a fixed structure (UBL) for digitally sending incoming and outgoing invoices and automatically processing them. The invoice information is automatically processed from one accounting programme into another accounting programme. This not only saves time and money, and also reduces common errors. If you work for fully or semi public authorities such as municipalities and education institutions, you will be expected to send e-invoices instead of regular invoices.

Advantages of e-invoicing

  • Significant time savings: all your invoices are sent to your bookkeeping programme automatically, meaning you do not need to enter them manually. This also makes it easier for you to search for specific cost items.
  • Cost savings: no more handling costs, the entire process is automatic and error-free. Double invoices are automatically recognised and rejected.
  • Faster payment: all invoices that are sent become available to the recipient straight away, meaning the invoices are paid 16 days earlier on average. This helps improve your liquidity position.
  • Guaranteed security: the authenticity and integrity of invoices sent through the PEPPOL network (the most widely used network) is guaranteed.

Peppol network

You can still send a UBL invoice by email. However, email is not the most secure solution. Using the PEPPOL network is a much better alternative – especially for larger volumes. This network can be used to send and receive e-invoices (UBL) to and from all European businesses and authorities. UBL invoices can be sent to the Chamber of Commerce and OIN numbers, for example. The PEPPOL ID identifies all senders and recipients of e-invoices. This guarantees security and eliminates ghost invoices.


Get started with e-invoicing

E-invoicing is suitable for incoming and outgoing invoices. For most bookkeeping programmes, this e-invoicing is fairly easy to set up and you can get started straight away. You can also further optimise processes by automating the entire purchasing process: from ordering goods and services to approving, processing and paying an invoice. The accounts receivable process can also be optimised with automatic reminders, for example. At the beginning of a project, we use a QuickScan to clarify areas for optimisation and your ambition level. Together with you, we then draw up a step-by-step plan to realise your short term and long-term ambitions and enable a smooth transition to electronic invoicing.

More information?

Want to know which steps and decisions you need to make in order to optimise the implementation of e-invoicing within your organisation? We are here to help.

Martin Witt MSc RA

Partner and accountant
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